How to Plan a Hassle-Free Shipyard Period

A well-planned shipyard period is crucial for ensuring that your superyacht remains in top condition without unnecessary delays, unexpected costs, or disruptions to your operational schedule. Captains and heads of department play a vital role in orchestrating a smooth and efficient yard period by selecting the right contractors, managing timelines effectively, and ensuring all work meets the highest standards. Here's how to make the process as seamless as possible.

Step 1: Define Your Scope of Work Early

Before entering the shipyard, outline a comprehensive list of necessary maintenance, repairs, and upgrades. This should include:

• Planned Maintenance – Routine servicing of engines, generators, HVAC systems, etc.
• Regulatory Compliance – Surveys, inspections, and classification society requirements.
• Structural and Cosmetic Work – Hull painting, teak deck replacements, or interior refits.
• Technology Upgrades – AV/IT improvements, new navigation systems, or security enhancements.

Being proactive with this list helps you avoid rushed decisions and ensures you source the best contractors for each task.

Step 2: Secure the Right Contractors in Advance

Not all shipyards have in-house expertise for every task, and relying solely on their workforce may not guarantee the best results. This is where specialized contractors come in.

• Vet Contractors Thoroughly – Choose specialists with proven experience in superyachts.
• Compare Quotes and Services – Through platforms like YotPoint, you can access multiple vetted contractor options to ensure competitive pricing and quality.
• Confirm Warranties on Work Done – Unlike work performed by crew, contracted work often comes with warranties, ensuring accountability and quality assurance.

Step 3: Create a Realistic Timeline

Shipyard periods often face unexpected delays, but careful planning minimizes risks.

• Set Clear Deadlines – Define realistic start and completion dates for each project.
• Factor in Lead Times – Order necessary parts and materials in advance to avoid supply chain delays.
• Schedule Overlapping Work Wisely – Ensure multiple tasks can be carried out simultaneously without conflicts.

A well-structured timeline keeps everyone accountable and helps maintain efficiency throughout the process.

Step 4: Oversee Work with Regular Check-Ins

As a captain or head of department, your involvement is key to ensuring high-quality results.

• Conduct Frequent Inspections – Regular walk-throughs allow you to catch issues early.
• Maintain Open Communication – Keep a direct line with contractors, shipyard management, and your crew to address concerns promptly.
• Document Progress – Maintain records of work completed, including photos and reports, to track quality and adherence to deadlines.

Step 5: Plan for a Smooth Relaunch

Once the shipyard work is completed, the final stage involves thorough checks before getting underway.

• Test All Systems – Conduct sea trials, safety system tests, and full equipment checks.
• Ensure Compliance – Verify that all regulatory work has been signed off.
• Brief the Crew – Update the crew on any new systems, maintenance schedules, or operational changes.

Conclusion

A well-executed shipyard period ensures your yacht remains in peak condition while minimizing downtime and unexpected costs. By carefully planning your scope of work, securing the best contractors, and maintaining oversight, you can avoid common pitfalls and ensure a hassle-free experience.

At YotPoint, we simplify the process by connecting you with top-tier contractors who specialize in superyacht maintenance. Let us help you make your next shipyard period as efficient and stress-free as possible.